Should I Participate In The Festival?

Please understand, this is a charity event held to raise money for the American Cancer Society and, therefore, has different requirements than a regular for-profit sales event you may participate in. 

Can I Reserve More Than One Spot ?
Absolutely!  Just do so on a separate application form. You have to be the owner of all realms/ guilds you register.

Can I Share A Space With Someone Else?
No, at this time we do not allow sharing.

I Sent In The Application Form, Now What? 

Please note that registering online does not complete your shop and/or sponsorship registration.

Within 48 – 72 hours , you will receive a confirmation notecard & email with the location where you may pay your sponsorship donation.

You will be invited to the SL Renaissance Festival Guild Group.  We appreciate people have a lot of IM’s pop up over the day and it can get overwhelming at times.  Our chat is minimal, however, you can turn it off if you like, just be sure to leave on the notices.  Important, NEED TO KNOW, information will always be sent over group notices. 

The coordinator for the event reserves the right to deny any application. Should an application be denied, the registrant will be notified.

How Do I Pay For My Space?  It is important to understand that all merchant registration payments are donations to the American Cancer Society – they are not ”entry fees” to participate.  You have an option to pay with a credit card and get an instant tax receipt from the American Cancer Society.

If  you would like an instant tax receipt, you may make the donation for your store package online via credit card or paypal.  (Link will be available in September).

If you do not want a tax receipt, you may pay by Linden $ in-world.

Once your application is processed and accepted, you will receive a confirmation email and an inworld notecard with instructions on how to make the registration payment.

Payment for sponsorship packages is made directly to the special ACS SL Renaissance Festival vendor. The location/landmark for the payment area will be provided AFTER your registration form is received and we have processed your registration – usually within 48 to 72 hours.

Do NOT give payment to anyone else. We are not responsible for any payments made to any other avatar or object. 

 ***Once registration/sponsorship fees are paid, due to the security of the American Cancer Society donation kiosks, the fee is non-refundable.***

What Vendors Do I Use? 

None. There are no items permitted for sale in your booths. 

You can give away items if you like.

WHEN CAN I SET UP MY AREA?
Once the Festival regions are online and ready,  landmarks will be sent out in the group. September 15, 2023 is the anticipated date to start set up, however, if we are ready sooner, we will get you in sooner.

Set up must be completed by 8pm slt, September 19 or your space will be forfeited.

CAN I HAVE A GROUP JOINER OR LANDMARK GIVER? 
You may have a touchable landmark giver or group joiner in your area, however, no listener scripts, shouting scripts, greeter scripts, traffic detectors, or collision scripts (walk on something).

GENERAL DISPLAY / BUILD RULES
No Hover Text Please – Remember to turn off the hover text.

We reserve the right to return items with or without your prior consent if you are over your land impact limit.

Please stay within the boundaries of your store / outdoor space.

You can place walls inside your  pre designed indoor space .

Outdoor space – walls can be no higher than 6 meters for the back wall and no higher than 2 meters on the side walls.

No terraforming is permitted in the outdoor spaces.

ESTHETICALLY PLEASING & RESPECT THY NEIGHBOR
Please respect the design of the area your space is located so things remain aesthetically pleasing to the visitors.

Remember, someone is set up next to you and will be giving you the same courtesy in return.

Items not in compliance with the above may be returned without prior consent or any liability due to loss of any kind to the SL Renaissance Festival or the organizers, The Relay For Life of Second Life, The Relay For Life, Making Strides Against Breast Cancer, Strides Campaign or the American Cancer Society.

TEXTURES SIZES
Please keep all textures to 512 x 512 or less wherever possible to help us reduce client-side lag. (this includes any display items).

The higher the texture resolution the longer textures take to rez and this has a cumulative effect;  Each 1024 x 1024 texture uses 4 times the memory of a 512 x 512 texture. This affects the load time and frame rates for ALL visitors to the Expo and not in a good way. 

WHEN CAN I TEAR DOWN MY SPACE?
Tear down is to start no earlier than 9pm slt on Sunday, October 1, 2023.

All no copy items should be removed no later than 8pm slt Monday, October 2, 2023.

Linden Lab may choose to leave the regions up longer for people to explore. If possible we ask you to leave as much as your build up as you can for the remainder of the week.

We are not responsible for items left on the regions.

Content At The SL Renaissance Festival:  All content at the SL Renaissance Festival must be rated for general or moderate audiences.

Absolutely no adult content or nudity depicted in pictures, text or demonstration models.   If you have to ask if it is allowed… it probably isn’t 🙂

The SL Renaissance Festival will not accept the use of child imagery in sexually suggestive advertising in Second Life. For example any children’s faces, or models made to appear as a child or young teens, on sexually mature and/or explicitly sexual bodies or in the promotion of sexual content via the use of child imagery in any way.  You will be removed from the Festival and your store registration donation is forfeited.

Items found not in compliance with the above may be returned without prior consent or any liability due to loss of any kind to the SL Renaissance Festival or the organizers, The Relay For Life of Second Life, The Relay For Life, Making Strides Against Breast Cancer, Strides Campaigns or the American Cancer Society.

DMCA, Copyright Infringement – No copyright or trademark infringement (real-life or virtual name brands, logos, sounds or graphics). You will be asked to provide the usage license for any such items.  If that cannot be provided you must remove the items from your Expo store. If you do not remove the copyright or trademark infringed item(s) you will be asked to leave the expo (entry donation cost is forfeited).

Items determined by Linden Labs to be botted, copied or violating copyright by a designer / creator shall be returned if and when a DMCA is effected against them. Note: The SL Renaissance Festival team cannot take the responsibility to remove any items until ordered to do so by Linden Labs. We can not mediate disputes between creators or participants for any reason unless deemed necessary for the good of the SL Renaissance Festival and at its discretion.

Limited License Use – Logo / Ads – Exhibitors grant the SL Renaissance Festival a limited license to use any logos and product ads provided to promote their participation and/or sponsorship of the event in Second Life and on third-party websites, such as, but not limited to in-world  promotional materials, event signboards, Expo related blogs, social media, and websites, RFL of SL / ACS websites, and other online sites and services.

Photos, Videos, Machinima – Exhibitors and/or sponsors agree that the Expo regions will be open to photographers and machinima producers and that photography and filming will not only be allowed but also encouraged before and during the event.

Keep All Textures to 512 x 512 –  Please keep all textures to 512 x 512 or less wherever possible, especially in signage you create, to help us reduce client-side lag. (this includes any display items).

The higher the texture resolution the longer textures take to rez and this has a cumulative effect;  Each 1024 x 1024 texture uses 4 times the memory of a 512 x 512 texture. This affects the load time and frame rates for ALL visitors to the Expo and not in a good way. 

If you submit a logo to be used in world at the Festival and it is higher than 512 x 512,  we reserve the right not to use the texture.  We do not have time to resize textures.   

Please make sure you have it sized correctly before sending to us. 

Can I Use The American Cancer Society or the Strides Logo On Items For Sale? This is a moot point since you can’t sell anything at your booth, however for reference, the Relay For Life / Strides / American Cancer Society Logos cannot be placed on any item for sale.  They can be placed on items you give away for free.

Can I Use SL Renaissance Festival Logo With the Pink Shield & Black Castle On Items For Sale?  No. 

Where Can I Get Promotional Textures?  The SL Renaissance Festival  standard promotional poster, with a link back to the website, will be in your Welcome Kit which you receive after your sponsorship donation as been paid. 

In an effort to make the SL Renaissance Festival enjoyable for all individuals, we have Scripting Guidelines in effect to help both the Server Side and the Client-Side Lag.  If you have questions on any of the policies, please reach out to us and we will be pleased to help.

Merchant Ambassadors will be present before, during and after Merchant Set Up reviewing script usage.  If they knock on your door to have something corrected, please listen to what they are saying. They are doing it for the betterment of all visitors and merchants.

We strongly recommend if you are placing an item out for display to do so without scripts or ensure they fall into the Low to Moderate script time listed below.

EASY STUFF

Yes Landmark Giver
Yes Group Joiner
No Temp Rezzers
No Greeters
No Listening Scripts
No Traffic Counters

WHAT DOES THIS SCRIPT STUFF MEAN?

Desired script time per item
Low < 0.05ms per item;
Moderate 0.05 – 0.1ms per item
High 0.1 – 0.5 ms per item;
Extreme > 0.5 ms per item

Combined (aggregate) script times per creator:
Moderate (<1.0 ms) per creator
High (1.0 – 1.5 ms) per creator
Extreme (>1.5 ms) per creator

What does that mean?

Low – Moderate:
Going good! Nothing to do.

High & Extreme:

• Item is recorded with script time and / or aggregated time is noted
• You will be notified via IM & Notecard identifying the high scripted item or high combined (aggregated) script time.
• Assistance will be provided to help identify the item and see if there is a way to reduce script time. Ie: turn off scripts, remove scripts, replace the item with a non-scripted item.
• The item will need to be removed if the script time cannot be reduced to low or moderate range.
• Aggregated creator total script time will need to be reduced.
• Aggregated script time in excess of 0.5 per item is not sustainable in the Mega Event environment.

If both creators and visitors help keep an eye on their script time, we can make the SL Renaissance Festival as lag free as we possibly can.

Disclaimers, TOS, Community Standards –

All persons, behavior, and objects at the SL Renaissance Festival must follow the Linden Lab Terms of Service and the Second Life Community Standards.

We reserve the right to deny any application without explanation. You will be notified should your registration be denied.

After registration/sponsorship donations are paid, they are non-refundable; no exceptions are made.

By registering for the SL Renaissance Festival, you agree that you have read, fully understand and accept all policies, guidelines and disclaimers governing the event. “I didn’t know” is not an excuse if we have to ask you to correct an item or as you to leave due to non-compliance.

General Policies – Exhibitors and/or sponsors’ participation at the SL Renaissance Festival is at the discretion of the Festival.  Products and displays may be returned if they are breaching any of the guidelines governing the event.  If an exhibitor/sponsor is asked to leave the event, all registration donations and sponsorship fees will be forfeited.

Exhibitors and/or sponsors and staff are responsible for their conduct and the conduct of their representatives at the event.  Violation of the Second Life Community Standards may result in removal from the event. Registration / Sponsorship donations and privileges will be forfeited.

Items found not in compliance with the above may be returned without prior consent or any liability due to loss of any kind to the SL Renaissance Festival or the organizers, The Relay For Life of Second Life, The Relay For Life, Making Strides Against Breast Cancer, Strides Campaigns or the American Cancer Society.

In order to help promote the SL Renaissance Festival we ask our merchants to provide the following to us.

Here Is What We Need From You

Logo: Within in 48 hour of paying your donation registration. Or you can send it during your registration sign up.  512 x 512 only 

Landmark or Marketplace URL: Within 48 hours of paying your registration donation.

Textures For The Following: No later than September 17.  

• Texture of your Stag Hunt Item(s). – if participating

QUESTIONS?

If you have any questions regarding Role Play packages, guidelines, set up, or what you need to provide us, the following persons are happy to assist you.

Skysong (sgudeman) – SL Renaissance Festival Coordinator

Time Line For 2023 Renaissance Festival