We have two simple requirements…….

#1

Provide two new Exclusive items to be sold at 100% donation to the American Cancer Society.  Our shoppers highly anticipate and appreciate Exclusive creations.  At least one item must be a new creation. Your second item can be either new or a recoloration / redesign of one of your more popular items.

Exclusive means the item cannot be sold before the event, can only be sold at the SL Renaissance Festival during the duration of the event, but can then be sold AFTER the event as you choose.  

#2

Participate in the STAG HUNT   – Hunt – Item value should be minimum of L$50 . Item does not have to be new, that is up to you, but it must be of recent and good quality.   Merchant places out the provided SL Renaissance Festival hunt box in store and sets for sale for L$25 (100% donation).

OR

PLEASE NOTE:

The SL Renaissance Festival is aimed towards more realistic Medieval / Viking / Early Renaissance time period.

Fantasy, Fae, Dragons, Magic creations are not applicable to this event.

If those are the only items you create, we encourage you to register for the Fantasy Faire held in April / May.

If your store is mixed, promotion and items for sale are to be of the realistic Medieval / Early Renaissance period.

Skin, hair, makeup, tattoo, poses, animations, creators are encouraged to participate. Your items do not have to necessarily be medieval in design, however we ask that your items not be “modern” in color
(ie: tattoos are black only and not representative of modern images or words, hair is not blue, pink, etc, make up is more subtle) and poses /animations are PG in nature.

📌  If you have any questions, please contact
        Skysong (sgudeman)

Should I Participate In The Festival?

Please understand, this is a charity event held to raise money for the American Cancer Society and, therefore, has different requirements than a regular for-profit sales event you may participate in.  We truly appreciate the time you take to make items for sale at  the RenFest to help fight breast cancer.

We sincerely hope your store does well and has many sales for your own individual business profit. However, if your primary focus for participating in the SL Renaissance Festival  is for your own profit sales, we kindly ask you to reevaluate your decision to participate before signing up so there are no misunderstandings. We realize not every merchant is meant to participate in a charity event and that is okay.

Can I Reserve More Than One Store? Absolutely!  Just do so on a separate application form. You have to be the owner of all stores.

Can I Share A Store With Someone Else?  Yes –  Kingdom, Prince, Duke & Earl Stores Only

📌KINGDOM, PRINCE AND DUKE STORES ONLY – Sharing of a store between 2 DIFFERENT CREATORS/ 2 DIFFERENT BRAND NAMES is a benefit of Kingdom, Prince and Duke Stores only and acceptable under the condition that the avatar who registers for a store understands s/he is responsible for ensuring that all individuals who are displaying in the store follow the participation guidelines and for ensuring that the correct fee is paid.  📌EACH creator sharing the store must provide 2 New Exclusive Items and EACH creator must participate in the Stag Hunt or Renaissance Raffle. The total number of your Own Store Single Item Vendors (30/ 20) does not change and, therefore, must be shared between the 2 creators / brands.

📌KINGDOM, PRINCE, DUKE & EARL STORES ONLY – Sharing of a store if YOU own TWO DIFFERENT BRAND NAMES (Same creator) is a benefit of Kingdom, Prince, Duke and Earl stores only. Two brands per store is the maximum. If you have more than 2 brands, please book another store via a separate application. 📌 The donation requirements are the same for each brand (IE. EACH brand must provide 2 100% New Exclusive Items and EACH brand must participate in the Stag Hunt or Renaissance Raffle). The total number of your Own Store Single Item Vendors (30 / 20 /15) does not change and, therefore, must be shared between the 2 brands.

I Sent In The Application Form, Now What? 

Please note that registering online does not complete your shop and/or sponsorship registration.

Within 48 – 72 hours , you will receive a confirmation notecard & email with the location where you may pay your sponsorship donation.

You will be invited to the SL Renaissance Festival Guild Group.  We appreciate people have a lot of IM’s pop up over the day and it can get overwhelming at times.  Our chat is minimal, however, you can turn it off if you like, just be sure to leave on the notices.  Important, NEED TO KNOW, information will always be sent over group notices. 

The coordinator for the event reserves the right to deny any application. Should an application be denied, the registrant will be notified.

How Do I Pay For My Store?  It is important to understand that all merchant registration payments are donations to the American Cancer Society – they are not ”entry fees” to participate.  You have an option to pay with a credit card and get an instant tax receipt from the American Cancer Society.

If  you would like an instant tax receipt, you may make the donation for your store package online via credit card or paypal.  (Link will be available in September). This is available for Kingdom, Duke, Earl and Baron level stores.

If you do not want a tax receipt, you may pay by Linden $ in-world.

Once your application is processed and accepted, you will receive a confirmation email and an inworld notecard with instructions on how to make the registration payment.

📌  Payment for merchant sponsorship packages are made to the ACS SL Renaissance Festival vendor.

The location/landmark for the payment area will be provided AFTER your registration form is received and we have processed your registration – usually within 48 to 72 hours.

Do NOT give payment to anyone else. We are not responsible for any payments made to any other avatar or object. 

 ***All fees are non-refundable donations to the American Cancer Society.***

Fundraising Bonuses at entertainment and other Audience participation venues at the SL Renaissance Festival help to generate additional support for the American Cancer Society.

All funds collected by the official ACS Mega Event Avatar, such as sponsorships and merchant registration fees, are considered to be donations to the Society. Some funds may be used to help encourage additional fundraising by providing bonuses and matching donations.

Payments to vendors or donations to kiosks, which are immediately paid to the official American Cancer Society account, are not included in this program.

📌If you have any questions, please contact
        Skysong (sgudeman)

Content At The SL Renaissance Festival:  All content at the SL Renaissance Festival must be rated for general or moderate audiences.

Absolutely no adult content or nudity depicted in pictures, text or demonstration models. Adult versions of rezzable content may be sold in vendors only which clearly state the items are an adult in nature. Skins are the only exception to nudity.  If you have to ask if it is allowed… it probably isn’t 🙂

No Business In A Box or otherwise franchised or resold (gatcha) items.

The SL Renaissance Festival will not accept the use of child imagery in sexually suggestive advertising in Second Life. For example any children’s faces, or models made to appear as a child or young teens, on sexually mature and/or explicitly sexual bodies or in the promotion of sexual content via the use of child imagery in any way.  You will be removed from the Festival and your store registration donation is forfeited.

Items found not in compliance with the above may be returned without prior consent or any liability due to loss of any kind to the SL Renaissance Festival or the organizers, The Relay For Life of Second Life, The Relay For Life, Making Strides Against Breast Cancer, Strides Campaigns or the American Cancer Society.

DMCA, Copyright Infringement – No copyright or trademark infringement (real-life or virtual name brands, logos, sounds or graphics). You will be asked to provide the usage license for any such items.  If that cannot be provided you must remove the items from your Expo store. If you do not remove the copyright or trademark infringed item(s) you will be asked to leave the expo (entry donation cost is forfeited).

📌 Items determined by Linden Labs to be botted, copied or violating copyright by a designer shall be returned if and when a DMCA is effected against them and the merchant will be removed from the event.  There are proper channels for you to follow to file your complaint with Linden Lab.   Note: The SL Renaissance Festival team cannot take the responsibility to remove any items until ordered to do so by Linden Labs. We can not, do not, and will not, mediate disputes between creators or participants for any reason unless deemed necessary for the good of the SL Renaissance Festival and at its discretion.

Limited License Use – Logo / Ads – Exhibitors grant the SL Renaissance Festival a limited license to use any logos and product ads provided to promote their participation and/or sponsorship of the event in Second Life and on third-party websites, such as, but not limited to in-world  promotional materials, event signboards, Expo related blogs, social media, and websites, RFL of SL / ACS websites, and other online sites and services.

Photos, Videos, Machinima – Exhibitors and/or sponsors agree that the Expo regions will be open to photographers and machinima producers and that photography and filming will not only be allowed but also encouraged before and during the event.

As a merchant, your generosity never goes unnoticed or unappreciated, and we thank you for your understanding and acceptance of our vendor guidelines. 

📌 What Vendors Do I Use?  You are required to use the provided ACS SL Renaissance Vendors for your two new Semi-Exclusive 100% donated items.

While only the 2 vendors outlined above are required, we always appreciate when merchants have additional ACS SL Renaissance Festival vendors in their stores. These additional provided vendors can be either 100% donation or 50% donation to the American Cancer Society and do not count towards your Land Impact.

• Items in the additional 100% and 50% ACS SL Renaissance Festival vendors do not have to be new or exclusive, however they must maintain the same quality of work that you have in your own for profit vendors.
• You can place as many additional ACS SL Renaissance Festival vendors in your store as you wish.
• 📌 For donation transparency purposes, the only 50% vendors permitted are the ACS SL Renaissance vendors.  You will be asked to remove any other split vendors.

You will be provided with both 100% and 50% ACS SL Renaissance Vendors in September.

📌 How Many Of My Own Store Vendors Can I Put Out?     The number of your own store for-profit SINGLE ITEM vendors permitted in your Festival store is determined by the level of registration you choose.

• 📌 SINGLE ITEM vendors only. No multi-item vendors (you will be asked to remove multi-item vendors).
• You will be asked to remove vendors if you are over your registration limit.
• We have the 50% split ACS SL Renaissance Festival Vendors as an alternative should you reach your limit on your Single Item Store Vendors – (remember there is no limit on the number of 50% ACS SL Renaissance Festival vendors you can put out)

📌 FLATTEN TEXTURES & REMOVE THE ALPHA LAYER 
To lower lag and improve visitors experiences,  unless it is something your work truly depends on to be seen, ensure you flatten or remove the alpha layer from any texture it is not required to be in.

Logo Size 512 x 512 – We will not place your logo in-world on any signage if it is larger than 512x 512. Sorry, we will not resize your logo. If your logo is not on the sign in front of your store, please check the size you sent and resend it as a 512 x 512.

📌 We want people to be able to move and visit your Festival shops – please help us help you!

In an effort to reduce lag and provide an enjoyable shopping experience, the Festival suggest merchants use Simple Single Item Prim Vendors for your own 100% store items in lieu of networked systems whenever possible. 

While we recognize that networked systems work great in individual shop locations, the Renaissance Festival is a large event. Having several hundred networked vendors on one region, in addition to hundreds of ACS SL Renaissance Festival Vendors, places a high demand on an already busy region server.

If you do not need to use a networked vendor (ie: provide regular updates to your product) -please don’t. 

Sales numbers for the 10 days of the Festival are easily sorted and pulled from your SL account if you simply add RenFest or RF to the name of your simple single item vendor.

Simple Single Item Vendors also ensure your item is delivered to your customer no matter how busy the region may be.

Simple Single Item Vendors are easy to create. 

1. Rez A Prim
2. Name The Prim
3. Drop Your Texture On The Prim
4. Drop An Item In The Prim
5. Set Prim For Sale To Sell A Copy

Easy Peasy!   
NO SCRIPT LAG!   NO MISSED DELIVERIES!

📌  If you have any questions regarding any vendors, please contact:

Skysong (sgudeman)

When Can I Set Up My Store? Once the Festival regions are online and ready,  landmarks will be sent out in the group. September 15, 2023 is the anticipated date, however, if we are ready sooner, we will get you in sooner.

Can I Have A Group Joiner or Landmark Giver In My Store?  You may have a touchable landmark giver or group joiner in your shop, however, no listener scripts, shouting scripts, greeter scripts, traffic detectors, or collision scripts (ie: walk on it).

Displays In Your Store – No Hover Text Please – Remember to turn off the hover text on your own and ACS SL Renaissance Festival Vendors. Please turn of hover text on breedables too.

We reserve the right to return items with or without your prior consent if you are over your land impact limit.

Please stay within the boundaries of your store / outdoor space.

You can place walls inside your store.

Items not in compliance with the above may be returned without prior consent or any liability due to loss of any kind to the SL Renaissance Festival or the organizers, The Relay For Life of Second Life, The Relay For Life, Making Strides Against Breast Cancer, Strides Campaign or the American Cancer Society.

📌 FLATTEN TEXTURES & REMOVE THE ALPHA LAYER 

To lower lag and improve visitors experiences,  unless it is something your work truly depends on to be seen, ensure you flatten or remove the alpha layer from any texture it is not required to be in. Vendor and Ad Textures do not need alpha layers.

Logo Size 512 x 512 – We will not place your logo in-world on any signage if it is larger than 512x 512. Sorry, we will not resize your logo. If your logo is not on the sign in front of your store, please check the size you sent and resend it as a 512 x 512.

Outdoor Spaces –  Outdoor spaces are for H&G display, breedables, etc.  There are to be no formal buildings on the outdoor space.  A garden wall, a gazebo if it fits your build are okay, but no formal stores (you will be asked to remove them) and no build over 10m high.

When Can I Tear Down My Store?  Tear down of merchant stores is to start no earlier than 9pm slt on Sunday, October 2, 2022.

All no copy items should be removed no later than 8pm slt Monday, October 3, 2022.

We are not responsible for items left on the regions.

Linden Lab may leave the regions up longer for people to explore but we cannot guarantee that.  If you can leave items out we appreciate that. If you need to pick them up, we understand that too.

📌  If you have any questions regarding your shop space, please contact:

Skysong (sgudeman)
Journey Texan

📌 FLATTEN TEXTURES & REMOVE THE ALPHA LAYER 

To lower lag and improve visitors experiences,  unless it is something your work truly depends on to be seen, ensure you flatten or remove the alpha layer from any texture it is not required to be in.

Logo Size 512 x 512 – We will not place your logo in-world on any signage if it is larger than 512x 512. Sorry, we will not resize your logo. If your logo is not on the sign in front of your store, please check the size you sent and resend it as a 512 x 512

Can I Use The American Cancer Society or the Strides Logo On Items For Sale? The Relay For Life / Strides / American Cancer Society Logos cannot be placed on any item for sale.  They can be placed on items you give away for free.

Can I Use SL Renaissance Festival Logo With the Pink Shield & Black Castle On Items For Sale?  No. 

Is There A SL Renaissance Logo I Can Use To Make Items For Sale?  No. Our event logo is special to the event.

Where Can I Get Promotional Textures?  The SL Renaissance Festival promotioanl texture and a sign with a link to the webpage will be in your Merchant Welcome Kit which you receive after your sponsorship donation as been paid. 

Additional promotional posters for the SL Renaissance Festival with landmarks will be sent out in the group once regions are online in September.

What Do I Use For Gift Cards In The Renaissance Raffle? We are glad you asked!

We actually prefer getting the Simple Gift Card Certificate instead of a networked scripted card that may or may not transfer ownership properly.

We prefer you use the SIMPLE GIFT CARD method.  Sometimes things from 2010 are still good to do in 2023!  Ahh, the simpler times!

SIMPLE GIFT CARD CERTIFICATE –

• Add the following to your logo texture:

The L$ amount of the Gift Card

Put the words SL Renaissance Festival on your logo texture (so you know where it came from when the winner contacts you to redeem it)

• Name the texture  – XXX (store name) L$xx (value) Gift Card SL Renaissance Festival 2023 (or something like that)
• Make a quick notecard which tells the winner how to redeem their certificate -“to redeem contact xxxxxx (name)” and be sure include a landmark or marketplace slurl to your store.
• Drop the texture and notecard in the drop box at the SL Renaissance Festival Merchant Centre and we will put it on a prim for you. 
• We will name the prim the same name as your texture.
• The texture needs to be full perm so we can make the prim, be able to put on the auction or raffle ad board, and take out of SL to advertise on webpage.  Ensure the texture has been flattened and there are no alpha layers. The notecard must be copy & transferable.  As always, we will ensure permissions are changed to transfer only /no copy.

You can then arrange a proper gift card or credit with the winner when they contact you. We will notify you of the winners name also.

And just as a reminder:

SL Renaissance Raffle – Gift Card donation (minimum gift certificate value L$100 value) (100% donation) (Gift cards only..no items – Festival organizes) Great option as it will continue to bring shoppers to your store after the Festival is over. You can provide as many additional gift cards as you wish, however, each card MUST be of equal value and a minimum of L$100 each. Depending on response, we may have 2 large raffle bundles with gift cards distributed amongst the bundles. 1 winner per raffle.

📌  If you have any questions regarding the Renaissance Raffle, please contact:

Skysong (sgudeman)

In order to help promote the SL Renaissance Festival we ask our merchants to provide the following to us.

Please remember, we can only promote the Festival as a whole, YOU know your buyers. We ask merchants to promote their participation to their groups, on any social media and in their stores as well.

Here Is What We Need From You

Logo: Within in 48 hour of paying your donation registration. Or you can send it during your registration sign up.  512 x 512 only 

Landmark or Marketplace URL: Within 48 hours of paying your registration donation.

Textures For The Following: No later than September 17.  After that date, we cannot guarantee the item will be included in our online promotions.

• 2 Required  Exclusive Items (your vendor textures)
• Renaissance Raffle Gift Certificate(s) (if participating) (see Raffle tab on what we need)
• Texture of your Stag Hunt Item(s).

Our merchant liaisons will begin to reach out to you starting September 9th & 15th to remind you what is outstanding. Please be kind to them. They are trying to help you get promotion for your store, ensure our merchant requirements are being met and are helping to fundraise for the American Cancer Society just as you are doing.

📌  If you have any questions regarding what we need, please contact one of our merchant liaisons

In an effort to make the SL Renaissance Festival enjoyable for all individuals, we have Scripting Guidelines in effect to help both the Server Side and the Client-Side Lag.  If you have questions on any of the policies, please reach out to us and we will be pleased to help.

Merchant Ambassadors will be present before, during and after Merchant Set Up reviewing script usage.  If they knock on your door to have something corrected, please listen to what they are saying. They are doing it for the betterment of all visitors and merchants.

We strongly recommend if you are placing an item out for display to do so without scripts or ensure they fall into the Low to Moderate script time listed below.

EASY STUFF

Yes Landmark Giver
Yes Group Joiner
No Temp Rezzers
No Greeters
No Listening Scripts
No Traffic Counters

WHAT DOES THIS SCRIPT STUFF MEAN?

Desired script time per item
Low < 0.05ms per item;
Moderate 0.05 – 0.1ms per item
High 0.1 – 0.5 ms per item;
Extreme > 0.5 ms per item

Combined (aggregate) script times per creator:
Moderate (<1.0 ms) per creator
High (1.0 – 1.5 ms) per creator
Extreme (>1.5 ms) per creator

What does that mean?

Low – Moderate:
Going good! Nothing to do.

High & Extreme:

• Item is recorded with script time and / or aggregated time is noted
• You will be notified via IM & Notecard identifying the high scripted item or high combined (aggregated) script time.
• Assistance will be provided to help identify the item and see if there is a way to reduce script time. Ie: turn off scripts, remove scripts, replace the item with a non-scripted item.
• The item will need to be removed if the script time cannot be reduced to low or moderate range.
• Aggregated creator total script time will need to be reduced.
• Aggregated script time in excess of 0.5 per item is not sustainable in the Mega Event environment.

If both creators and visitors help keep an eye on their script time, we can make the SL Renaissance Festival as lag free as we possibly can.

Disclaimers, TOS, Community Standards –

All persons, behavior, and objects at theSL Renaissance Festival must follow the Linden Lab Terms of Service and the Second Life Community Standards.

We reserve the right to deny any application without explanation. You will be notified should your registration be denied.

After registration/sponsorship donations are paid, they are non-refundable; no exceptions are made.

By registering for the SL Renaissance Festival, you agree that you have read, fully understand and accept all policies, guidelines and disclaimers governing the event. We would hate to have to ask you to leave due to non-compliance.

General Policies – Exhibitors and/or sponsors’ participation at the SL Renaissance Festival is at the discretion of the Festival.  Products and displays may be returned if they are breaching any of the guidelines governing the event.  If an exhibitor/sponsor is asked to leave the event, all registration donations and sponsorship fees will be forfeited.

Exhibitors and/or sponsors and staff are responsible for their conduct and the conduct of their representatives at the event.  Violation of the Second Life Community Standards may result in removal from the event. Registration / Sponsorship donations and privileges will be forfeited.

Items found not in compliance with the above may be returned without prior consent or any liability due to loss of any kind to the SL Renaissance Festival or the organizers, The Relay For Life of Second Life, The Relay For Life, Making Strides Against Breast Cancer, Strides Campaigns or the American Cancer Society.

Time Line For 2023 Renaissance Festival